Webelos to Scout Transition Timeline

The time-line should be modified to accommodate the Webelos II dens that complete all requirements and are prepared to cross-over to BoyScouts, some as early as December. The Troop Membership Chair and Pack Membership Chair are responsible to ensure that Scoutmasters, Cubmasters, and Webelos II Leaders are informed of and follow the
timeline. 

August

  • Get names, addresses, and telephone numbers of second year Webelos and parents from the packs from which your troop recruits. Record the information on the Webelos to Scout tracking form.
  • Plan a joint Boy Scout Troop/2nd year Webelos Den camping trip for October.
  • Select a Den Chief for each Webelos Den.
  • Other “connecting” activities: Boy Scouts assist with Pack School Nights, organizing games for the incoming boys while their parents sign registration forms.
  • Scoutmaster attends Pack Committee meeting to explain how the Den Chief program works and find out how many dens are interested in securing a Den Chief. This gives the Scoutmaster adequate time to recruit Den Chiefs and for them to complete Den Chief training.

September

  • Mail a letter of introduction from the Boy Scout troop to second-year Webelos to introduce them to the troop.
  • Pack distributes ?Questions To Ask When Visiting Troops,? Webelos Troop Visit checklist and ?Adult Troop Visit Checklist to parents and guardians of Webelos II. 
  • Put second year Webelos on the mailing list to receive the troop newsletter.
  • Continue planning the joint camping trip for October.
  • Other “connecting” activities: Boy Scouts assist with Pack School Nights, organizing games for the incoming boys while their parents sign registration forms.

October

  • Conduct the joint camping trip with Webelos II den.
  • Webelos leaders go through Scoutmaster Leader Specific Training and Outdoor Leader Skills.
  • Send invitations to Webelos to visit troop.
  • Discuss with Webelos leaders fund raising opportunities in which Webelos II may participate with the Troop to have funds for camp next summer.
  • Encourage Webelos II leaders to begin discussing Boy Scout summer camp with Webelos and parents. Troops should provide printed material for Webelos II leaders to distribute.
  • Other “connecting” activities: Boy Scout Troop should plan a Webelos campout and invite the first and second year Webelos. Troop could teach skills needed for a variety of Webelos activity pins, particularly ones that need to be done outside.
  • Troop conducts a campfire with skits & songs. 

November

  • Attend a Webelos den meeting to teach the Webelos how the Boy Scout troop works.
  • Have Den Chiefs attend Den Chief training.
  • Other “connecting” activities: Boy Scouts attends the pack meeting to show camp video/pictures and "talk up" summer camp to the Webelos II.
  • The troop gives the Webelos II families the dates the troop will be attending Summer Camp along with the annual troop program plan.
  • The Scoutmaster should prepare a list of basic Scouting equipment that the brand-new
  • Boy Scouts will be needing, like flashlights, pocketknives, mess kits, sleeping bags, backpacks, etc., so that these items can be Christmas gifts. Help the parents by giving tips on best prices, best brands, best sources – remember the Scoutshop is the
  • source for official BSA clothing and equipment.

December

  • Set a date for Webelos and their parents to visit a Boy Scout Troop meeting in January if they have not already visited. .
  • Send a small holiday gift to each Webelos II.
  • Other “connecting” activities: Troop Membership Chair or Webelos-To-Scout liaison should attend Pack Committee meeting to introduce themselves to Webelos Leaders. From now until February crossover, the Webelos-To-Scout liaison should work closely with the Den Leaders to assure that all boys will be earning the Arrow of Light and to get Boy Scout
  • applications completed. This person should attend a Den Meeting in January to explain troop operations, answer questions, and establish a good relationship with all Webelos II parents.

January

  • All Webelos II’s and their parents attend a Boy Scout troop meeting.
  • Plan a crossover ceremony for the Blue and Gold Banquet in February.
  • Attend a meeting for 1st year Webelos to introduce them to Boy Scouting.
  • Accommodate those Packs and Webelos II that wish to cross-over early with an appropriate ceremony.
  • Other “connecting” activities: Have some Boy Scouts from the troop attend the Pinewood Derby and act as announcers,
  • interviewing winners and "calling" the races. Encourage interaction between the Boy Scouts and all the Cub Scouts.

February

  • Hold the crossover ceremony at the Blue and Gold Banquet.
  • Depending on troop policy/preference: form a new Scout patrol for the new Scouts; or complete assignment of new Scouts to existing patrols with specific mentors to help with the transition to Boy Scouts.
  • Get new Scouts actively involved with the troop through troop activities.
  • Recruit parents of new Scouts to become assistant Scoutmasters or troop committee members.
  • Conduct a summer camp orientation for the boys and parents to encourage attendance.
  • Other “connecting” activities: Scoutmaster and several Boy Scouts attend the Pack's Blue and Gold Banquet to welcome the Webelos into their new troop. Form an honor guard for the flag ceremony using a mix of graduating Webelos and Boy Scouts for the honor guard. The Boy Scouts should change out the Webelos' shoulder loops and give them their new neckerchiefs, handbooks, etc. Don't forget those Webelos Leaders, they need new red loops too!

March

  • Plan a troop activity for new Scouts to get them involved with their new troop.
  • Start training new Scouts for camping, don’t forget proper equipment, first aid, and survival skills.
  • Conduct a Scoutcraft competition with prizes. Do a campout tailored to new Scouts needs and to accommodate weather. Don’t scare them off by making it difficult or a ?Bootcamp? type environment.
  • Follow-up with the family by phone, email, and letter of every boy that did not crossover into your troop from the packs where your troop recruits. Assure them it is not too late, describe the fun events scheduled, and invite them again.
  • Other “connecting” activities: Troop and pack committees should coordinate a service project activities so boys can work as teams and parents of new Scouts can get to know the other parents. Plan a pizza lunch for the whole crowd after the work is done.

April

  • Ensure all new Scouts are planning to attend summer camp. Provide additional briefings and
  • summer camp materials for new Scouts and parents as necessary.
  • Ensure new Scouts are working on requirements for Scout and Tenderfoot.
  • Attend a meeting of Bear Cub Scouts to introduce them to Boy Scouting.
  • Attend a meeting of 1st year Webelos and pick a date with Den Leader for a field trip to summer camp one day during the week you are at camp.
  • Sponsor a troop activity for the new Scouts. Camping is why they are there.
  • Other “connecting” activities: Troop invites Webelos I (4th graders) to district Camporee or other district event. They can join with the recently crossed-over boys to learn basic Scoutcraft, which will meet Webelos/Arrow of Light requirements for the Webelos and Tenderfoot requirements for new Boy Scouts. If the District Camporee isn't conducive to this, the troop could put on its own campout to teach these skills to the younger boys. Invite any boys who still have not crossed over and use this event as an "Invite a Friend" activity. Be sure to let the younger boys help cook and help tend the campfire.

May

  • Work closely with new Scouts and parents during their transition to the Boy Scout troop, ensuring their needs are met and that their move has been natural and fun.
  • Work on rank advancement with new Scouts. Ensure new Scouts are well on the way to
  • Tenderfoot before camp.

June/July

  • Make sure all new Scouts attend summer camp with the troop.
  • New Webelos II take a field trip to summer camp for one day the week you are at camp. Someone from the troop gives them a guided tour of camp.
  • Troop offers Boy Scouts to assist Webelos II leaders at Webelos camp, for example the evening when there is cooking in the campsite.