Summer Camp FAQs
(Frequently Asked Questions)
Here you will find answers to our most asked questions about our summer camp programs. Click on a question to scroll easily to the answer.
Common Summer Camp Fee Topics
How do I make a reservation?
What is the payment schedule for camp?
How do I make a change to a reservation?
How do I request a refund?
What is the refund policy?
When will I receive my refund?
What is the Early Bird incentive?
How do I apply for financial aid/campership money?
What is the adult ratio to youth requirement?
Do adults have to pay?
Do I have to pay if I am just visiting for the day?
Frequently Asked Questions
Can we reserve a certain campsite?
Can we share a campsite with another unit?
Can we have guests visit us at camp?
Can siblings come to camp with their brother? What about other youth?
Is there sibling day care at day camp?
Can an individual Scout from another unit join our unit at camp?
Can we arrive early at camp (Boy Scout camps only)?
We would like to arrive late. Can we (Boy Scout camps only)?
What is the schedule on Monday-start (LDS) weeks (Boy Scout camps only)?
Can the camp accommodate a person in our unit who has food allergies?
Can the camp change the menu to accommodate someone who is diabetic?
What should we bring to camp?
What are the sleeping accommodations at camp?
Can adults bring cell phones?
What is the smoking policy at camp?
Can adults bring alcohol to camp?
Can we bring our own guns to use at the camp range?
Is insurance required?
Can we drive gear into our campsite?
What access is available for disabled persons?
May I bring my ATV to get around camp?
Is there a chance to meet with my camp director before camp?
How do we get to camp?
Can we buy camp shirts before camp?
Can parents send letters to camp?
Common Summer Camp Fee Topics
To make a reservation, select the camp you wish to make a reservation for in the menu on the right. To register for any Cub Scout Day Camp, please click on Day Camps and select your specific day camp on the following page. Day Camps: You will be asked to pay a $10.00 per Scout placeholder deposit. After March 1st, the deposit is $10.00 plus the $15.00 per Scout commitment payment in accordance with the payment schedule.Resident Camps: You will be asked to pay a $10.00 per Scout placeholder deposit. After March 1st, the deposit is $10.00 plus the $65.00 per Scout commitment payment in accordance with the payment schedule. Although adult deposits are not required for reservation, accurate adult numbers helps camps to plan for the upcoming season. Please do your best to provide to most accurate adult numbers possible when making a reservation.
Camp fee payments occur in three steps:
- A deposit of $10.00 per Scout is paid to secure a reservation.
- A commitment payment of $65.00 per Scout, $15 for day camps, is made by March 1st, to continue to hold the reservation. Units that do not make this payment risk losing their reservation.
- To qualify for the Early Bird free shirt incentive, pay the balance by May 1st, or if not taking advantage of the Early Bird free shirt incentive, the balance must be paid in full by June 1st.
Those paying in full by May 1st will qualify for the Early Bird free shirt incentive; those paying after May 1st will not qualify.
TIP: Do not commit the unit treasury; get commitment fees from parents. Units sometimes decrease camper numbers and then find their unit treasury at a loss for the dropped Scouts' fees. Avoid this situation by requiring parents to pay the commitment payment up front. Then, if that family drops out, the unit is not at a loss. This a family commitment payment: the family has made a financial commitment to camp and is less likely to drop out. When families drop out without being financially committed, the unit is, in essence, financing their decision to drop.
Changes must be made to your reservation prior to May 1st by calling the Camping Department at the Council Service Center in Portland or by emailing firstname.lastname@example.org. You will need to include your unit number, reservation number, changes requesting, name of person requesting the changes, and a phone number. After May 1st, it is necessary to have changes in writing to ensure that your reservation is correct.
Up to two weeks prior to camp, please email refund requests to email@example.com. Include the reservation number, unit number, camp, session, name of Scout(s), and reason(s) for absence. Within two weeks of camp, please submit a Refund Request Form to the business manager upon arrival at camp. List the specific reason each Scout was unable to attend. All refund requests will be measured against the refund policy.
Planning and purchasing for camp happens long before camp begins and is based on your reservation of spaces at camp. Consequently, refunds are made as follows:
- Cancellations on or before May 1st: all fees paid are transferable within the reservation. If the entire unit reservation is cancelled, the $10.00 deposit per Scout is forfeited.
- Cancellations between May 1st and two weeks prior to camp: a refund of all fees paid, less $75.00 per Scout ($10.00 for day camps), is made.
- Within two weeks of camp, no refunds are made unless the Scout in question finds himself in one of these circumstances:
a) his family moves out of council due to an unforeseen situation.
b) there is a death or serious illness in his immediate family requiring his attendance.
c) he himself becomes ill and unable to attend camp. Last minute cancellations due to chronic conditions may not meet the criteria of becoming ill.
If a refund is granted, it will be for fees paid minus the $75.00 deposit, $25 for day camp.
All refunds are mailed to the currently registered Unit Committee Chair. Refunds are not made to individual families. Camp refunds are combined with other refunds due the unit, minus any outstanding unit debts to the council, into one check or invoice. Refunds are mailed in October.
Units that pay fees for all reserved Scouts in full by May 1st get a free camp shirt for each reserved and paid Scout, provided they order online by June 1st. Those who do not qualify will not receive a free shirt, but may purchase one by visiting the online pre-order store (www.cpcbsa.org/preorder) or at the camp trading post. The online store will not be available until May 1st.
Scouts in need may apply for financial assistance by submitting an Opportunity Fund Application. Camperships are funded by donations specifically for camperships and are limited to youth members of Cascade Pacific Council. Funds are only available while supplies last. Applications for Opportunity Funds can be submitted as early as January 1st but must be received no later than May 1st.
Two adults minimum per unit must attend camp to provide leadership, supervision, and coaching for Scouts (required by Youth Protection).
- For Cub Day Camps: The recommended ratio at camp is one adult per four Cub Scouts (while maintaining the minimum two adults).
- For Cub Resident Camps: The recommended ratio at camp is one adult per six Cub Scouts (while maintaining the minimum two adults).
- For Boy Scout Camps: The recommended ratio at camp is one adult per eight Boy Scouts (while maintaining the minimum two adults).
At least one adult must be a registered leader. Units that cannot fill the two-adult minimum are advised to pair up with another unit from their district (each unit must have its own reservation). Camps cannot assume responsibility for organizing minimum leadership; this is a unit responsibility.
Yes, except for day camp. Adult fees cover food, utilities, and other expenses and are to be paid by all adults staying overnight, except subsidized "free adults" based on the number of Scouts attending. Pre-paid adult fees are fully refundable. Adult fees may be paid upon arrival at camp.
- Butte Creek: $70.00 per adult (1-6 Scouts=1 free adult; 7-12 Scouts=2 free adults; 13 or more Scouts=3 free adults) ($25.00/day pro-rated)
- Camp Clark: $140.00 per adult (1-6 Scouts= 1 free adult; 7-12 Scouts=2 free adults; 13 or more Scouts=3 free adults) ($25.00/day pro-rated)
- Boy Scout Summer Camp: $140.00 per adult (1-8 Scouts=1 free adult; 9-16 Scouts=2 free adults; 17 or more Scouts=3 free adults) ($25.00/day pro-rated)
*Additional adults, while welcome, do take up space that could otherwise be occupied by youth Scouts. Although there is no set limit on adults, units are encouraged to bring only the recommended number.
Day visitor meal fees (for visitors not staying overnight) are $5.00 for breakfast, $6.00 for lunch, and $7.00 for dinner and must be paid upon arrival.
Frequently Asked Questions
Although you can make a campsite request, it is not possible to guarantee a specific site. Please note your site preference when you make your reservation; your camp director will do their best to meet your request. Campsites are assigned the day before you arrive, based on order of reservation and actual attendance to best serve all campers. Campsite assignments are made at camp; the Scout Office will not know your site.
Units are welcome to share campsites. Please note that units MUST make separate reservations and will need to note the unit number of the unit they want to share with when making the reservation (either paper or online).
Yes, daytime guests are welcome to visit camp. Please ask them to check in at the camp office and pay for meals they consume while visiting.
Camp is restricted to registered Scouts of the participating units only. National standards do not allow siblings or non-registered youths to stay in camp. They may make a daytime visit, but they may not stay overnight.
Some Day Camps offer day care in the form of a "Tot Lot" or "Junior Camper" Program. These are intended for siblings of parents that are volunteering to be at camp with their Scout and have no other resources available. The Leader Guides for each individual camp will give you more details on the program and how to register.
Individual Scouts may join another unit for the camp session, but they MUST make a separate reservation under their own unit number. Indicate unit numbers on both reservations so the camp can match the Scouts up in the same campsite.
Boy Scout Troops traveling more than four hours or those with religious conflicts may arrive one night early at 6:00pm (or Monday 7:00am). Early arrivals pay a $25.00 camping fee per troop; no discounts apply. Saturday arrivals are not permitted on Monday-start weeks. Early arrival troops must bring their own food and cooking supplies and have sufficient activities to keep Scouts occupied as all program areas are closed.
Yes. Please arrive at 7:00am on Monday morning. Email firstname.lastname@example.org so that a note can be added to your reservation. It is advisable to have Scouts eat breakfast prior to arrival, so they can get to activities quickly once they are at camp.
The schedule is modified to do all camp tours, swim checks, and moving-in activities Monday morning. Camp then goes on as normal. Check the Leader Guides for more details. You may also attend the Pre-Camp Meeting to get more information directly from the camp director.
The camp can make minor substitutions, but it is unable to completely re-work the menu for severe food allergies. In these cases, it is best to bring supplemental food items. Menus are posted online by May so you may review them before you leave. Note that these menus are subject to change without notice. Please submit a Special Needs form so the camp can anticipate your needs. Many times you may have a chance to talk to the camp director or cook directly to help clarify your needs.
Generally, low sugar substitutes for diabetic persons are available at each camp. Please submit a Special Needs form so the camp may anticipate your need.
The Leader Guides for each camp have a list of specifics that you will need to bring to camp. It is also suggested that you attend the Pre-Camp Meeting for your camp to ask questions and get the latest information.
Most resident camps have tents of canvas over wooden platform floors. Meriwether, Butte Creek and Camp Clark have some sights that are "mini-dacs," which are wooden-walled platforms with a metal roof (same footprint as the canvas tent platforms). Meriwether also has a few "Adirondack" sites, which are three-sided cabins with bunks. Canvas tents and minidacks sleep two people while adirondacks range from four to ten.
Yes. Please use them away from Scouts to prevent homsickness issues. Not all camps have cell service; most have spotty coverage at best.
Smoking is not permitted in camp buildings, campsites or anywhere visible to youth. Each camp has a smoking area, often in the camp parking lot.
No. Alcohol is not permitted at any time on any Scout property.
No. National standards do not allow personal weapons of any kind at camp (including archery). Weapons are also not allowed to be stored in vehicles on property.
Yes. Each unit must have insurance. Please indicate your policy number on the reservation form. All CPC units are included in the council-provided accident insurance (LDS units have church insurance).
Some resident camps do permit one vehicle to drop gear at the trailhead to campsites on opening day. This occurs during specific times, so please ask your camp director about vehicle use in your camp. A good time to get all your questions asked is at the Pre-Camp Meeting, where you will have a chance to meet with your camp director in person.
Access varies from camp to camp. Please submit a Special Needs form to let your camp director know about access needs.
No. ATVs are not permitted on Cascade Pacific Council Property.
Yes! camp directors would like to meet with you in June at the Pre-Camp Meeting (click the link for dates, times and locations) to answer questions and share information to enhance your camp experience. The Leader Guide will answer some general camp information, but the camp directors will be able to answer more camp-specific questions and give you insight on anything that is new at camp!
Yes. A discounted pre-order for shirts and hats will be posted at www.cpcbsa.org/preorder. This will not be available until May 1st.
Yes. Scouts love getting mail. Addresses are printed in the Leader Guides and are also found on the right side of each camps webpage. Select the camp you wish to find the address for in the menu on the right. Please make sure to include the Scout's name, unit number, and week that he will be at camp. It is suggested to send things early to ensure delivery.